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    Armstrong State University
   
 
  Oct 19, 2017
 
 
    
2017-2018 Undergraduate Catalog

Academic Policies and Programs



Academic Advisement

Armstrong State University considers academic advisement to be an essential component of the educational experience. Academic advisors assist students in several areas of their university experience including choosing a major, exploring career options, and selecting courses every semester. While students are ultimately responsible for their own choices, for selection of their academic program, and for meeting university deadlines, Armstrong does require each student to meet with an advisor at least once every semester. The Associate Provost for Student Engagement and Success gives overall direction to the advisement program, with appropriate deans and department heads coordinating advisement in their departments. Academic advisement is available as follows:

Office of Academic Advising and Support - Student Success Center

  • All students below 45 credit hours (except Engineering Studies Associate of Science, below 30 hours)
  • All new transfer students
  • Non-degree-seeking students returning to school after a number of years away
  • Dual Enrollment
  • All students initially enrolled in Learning Support courses
  • All degree-seeking students in the 62 Plus program.

Departmental Advisors and Offices

  • All students who have declared majors and have met defined success markers for their major (typically at 45-60 hours, depending on GPA).  

Academic Renewal for Returning Students

Undergraduate students who are transferring to Armstrong or returning to Armstrong after at least a five-year absence may be eligible for Academic Renewal. Eligible students are encouraged to apply for Academic Renewal status if reenrollment or transfer to Armstrong has been denied. Applications for Academic Renewal at the point of admission will be provided as part of the admissions appeal process. Contact the Admissions Office if you have questions about Academic Renewal upon Admission. Students admitted upon renewal may be considered limited or provisional admission and may be limited in the number and types of hours they may take in their first semester.

All other eligible students, who do not request Academic Renewal status at that time, must do so within one calendar year of enrollment or re-enrollment. Students interested in the academic renewal program may contact the Office of Academic Advising and Support at 912.344.2570 to obtain an application. Granting of Academic Renewal after enrollment is not automatic or guaranteed. Students must demonstrate a renewed commitment to higher education. The final decision on Academic Renewal rests with the Office of the Provost.

Academic Renewal signals the initiation of a new grade point average to be used for determining academic standing and eligibility for graduation. This provision allows degree-seeking students who earlier experienced academic difficulty to make a fresh start and have an opportunity to earn a degree. If awarded, all previously attempted coursework continues to be recorded on the student’s official transcript. Academic credit for previously completed coursework, including transfer coursework, will be retained only for courses in which a grade of A, B or C has been earned. Such credit is considered in the same context courses with grades of “S. Courses with grades of D or F must be repeated at Armstrong if they are required in the student’s degree program. Applicability of retained credit to degree requirements will be determined by the degree requirements in effect at the time Academic Renewal status is conferred.

Eligibility for Academic Renewal, returning Armstrong students only:

  • Must have had a continuous period of absence from Armstrong of at least five years
  • Must demonstrate a renewed commitment to higher education
  • Must apply for Academic Renewal within one calendar year of re-enrollment at Armstrong

Eligibility for Academic Renewal, student who have never attended Armstrong (transfers):

  • Must have attended a regionally accredited institution of higher education at least five years prior to enrollment at Armstrong
  • Must demonstrate a renewed commitment to higher education
  • Must apply for Academic Renewal within one calendar year of enrollment at Armstrong.

To earn a degree from Armstrong, a student must complete 25% of credit applicable to their degree, including 50% of upper division coursework in the major field of study at Armstrong, after receiving academic renewal status. Academic Renewal GPA is used only for graduation purposes and is not used for the calculation of honors at graduation.

Transfer credit for any coursework taken during the period of absence will be awarded according to the Armstrong transfer evaluation policies in place at the time of the enrollment or Re-enrollment at Armstrong.

The granting of Academic Renewal does not supersede financial aid policies regarding Satisfactory Academic Progress or the admissions requirements of programs, which require a specific minimum grade point average based upon all coursework. Armstrong honors the academic renewal status granted by other USG institutions. A student can be granted Academic Renewal Status only one time in the University System of Georgia, regardless of the number of institutions attended.

Academic Standing Policy

The university recognizes five categories of academic standing: good standing, academic intervention (good standing), academic warning, academic probation, and academic suspension.

Good Standing: Students are considered to be in good standing if they have maintained or exceeded the required Overall GPA for the hours attempted as noted below.

Semester Hours Attempted
(at Armstrong and elsewhere)
Required Overall GPA
0-29 Attempted Hours 1.8
30-45 Attempted Hours 1.9
Over 45 Attempted Hours 2.0

Academic Intervention (Good Standing): Students who have attempted 0-29 hours and do not meet overall GPA requirements will be placed on Academic Intervention (Good Standing), UNIV 1101  required the next semester of enrollment. Students may not withdraw from this course without the permission of the Director of First Year Experience.

Academic Warning: Students who are on Academic Intervention and do not raise their GPA above the required GPA to be removed from Academic Intervention, or those with 30 hours whose required overall GPA falls below the standard for good standing, will be placed on Academic Warning.

Academic Probation: A student will be placed on probation at the end of any semester in which the overall GPA remains below the stated minimums and academic warning has been issued during the previous semester.

Academic Suspension: Students on academic probation who neither achieve the required overall GPA nor earn at least a 2.0 GPA during the probationary semester will be placed on academic suspension from the university.

Students suspended for the first time must sit out the next full fifteen-week semester.

Students suspended for the second time must sit out the next two full fifteen-week semesters.

A third academic suspension is final, with the exception that after one year’s absence, students may be considered for readmission. Students placed on final suspension who are permitted to re-enroll and fail to achieve the required GPA will be permanently excluded from the university.

Students on suspension may not return in Summer or Flex Term sessions. Students wishing to enroll during the suspension period must submit an appeal to the Office of Admissions, to be decided upon by the Armstrong Academic Appeals Committee. The first semester of eligible enrollment following a suspension period is the next full fifteen-week semester (Fall or Spring). Students who wish to return after the required absence must notify the Registrar’s Office.

A student admitted/readmitted on appeal is on academic probation and must achieve a minimum of 2.0 for the probationary semester. Failure to do so will result in academic suspension.

Learning Support Suspension Policy. Students enrolled in MATH 0987 or MATH 0989 must complete those requirements in 2 attempts or they will be suspended from Armstrong for one-calendar year.  These attempts must be during the students first two semesters at Armstrong.  During suspension, students may attend an accredited Technical College System of Georgia School to pass their learning support requirements (Core A Math).  W and WM grades do not count toward attempts.

Students who have been away from Armstrong for a year on learning support suspension may transfer in the appropriate Core A math course, re-enroll in foundations level mathematics courses (MATH 0987 or 0989) or retake the COMPASS exam and score high enough to exempt foundation level learning support.

For further information, please contact the Office of Academic Advising and Support

Academic Standing Appeals. Students with extenuating circumstances that have negatively affected their academic performance may file an appeal for earlier readmission through the Academic Appeals Process. The deadline for appeals is 2 days before the semester begins. Appeals received after the deadline will be considered only for a subsequent term. Appeals must include transcripts of all work and the nature of extenuating circumstances relating to the academic deficiency. Appeals will be considered on a case-by-case basis. The Armstrong Academic Appeals Committee will make a recommendation to the Associate Provost for a decision. The final decision on appeals rests with the Provost.

Assumption of Financial Responsibility

When a student registers, the act of registering signifies the assumption of definitive obligations between that student and the university. It is an agreement by the student and the student’s family to fulfill the terms of registration. Therefore, students will be required to settle all financial accounts due the university before being allowed to preregister for the upcoming semester and prior to graduation.

Students will not be allowed to register for another term, will not be granted a degree or a certificate, or furnished a transcript of record for any purpose until settlement of all financial accounts is complete.

Attendance and Student Responsibility

It is the student’s responsibility to verify the accuracy of their course schedule at all times. It is imperative that the student verify the accuracy of their course schedule during the attendance verification period.

Students are responsible for dropping all classes that they do not plan to attend or complete. Students are also responsible for registering or adding classes for which they wish to receive credit. Drop/adds must be completed during the drop/add period which is defined on the academic calendar for each term or part of term.

Attendance and Grades

The effect of attendance on course grades is left to the discretion of instructors. Students are responsible for knowing everything that is announced, discussed, or lectured upon in class as well as for mastering all outside assignments. Students are also responsible for submitting all assignments, tests, recitations, and unannounced quizzes on time.

Instructors are responsible for informing all classes in the syllabus and at the first meeting what constitutes excessive absence in the course. Students are responsible for knowing and complying with attendance regulations in all their courses. Instructors may withdraw students from any course with a grade of W or WF on or before the midterm semester dates or with a grade of WF after the midterm semester dates if, in their judgment, absences have been excessive.

Attendance and Enrollment

Federal regulations require the University to confirm that students are attending class before financial aid will be released to the students. Faculty must verify attendance for all students in all classes regardless of whether or not the student is receiving financial aid. Students will not receive aid for classes in which they did not attend. Also, students may be dropped from classes in which they did not attend. It is the students’ responsibility to confirm that they have been dropped from a class in order to ensure appropriate grading and financial charges have occurred.

The attendance verification period is on the academic calendar for each term or part of term. In general, this verification occurs during the first few days of the short terms or the first week of full terms. Faculty are encouraged to verify attendance the day of the first class meeting.

Auditing Courses

Students must request to audit courses during the registration process. Students may not change from audit to credit status or from credit to audit status after the term begins. In place of a grade, the letter V is recorded on the student’s transcript for any audited course. Students auditing a course or courses pay regular tuition and fees. Students may not audit learning support courses.

Code of Student Integrity

All students at Armstrong State University must agree to abide by the Code of Student Integrity .

Course and Study Load

For students who want to complete their degree within four years, attending only fall and spring semesters, the normal course and study load is 15-18 credit hours per semester. In addition to time spent in class, students should expect to devote at least 30-36 hour a week to course preparation (about two hours in out-of-class preparation for every hour spent in class). A student who is registered for 12 or more semester hours is, however, considered full time, with part-time status applying only to those students who register for 11 or fewer credit hours.

There are many reasons why a student may need to maintain full-time status, including participation in athletics and enrollment in family health insurance. Additionally, students receiving benefits from the Social Security Administration must, by law, carry a minimum of 12 hours. Likewise, veterans receiving educational VA benefits must enroll for at least 12 semester hours in their approved program of study to be classified for full-time benefits.

Students are limited to 18 credit hours per semester. Permission to enroll for more than 18 semester hours will be granted by the Registrar’s Office under the following conditions.

  • Student has earned a 3.0 GPA in the preceding semester; or
  • Student has earned a 3.0 Overall GPA; or
  • Permission of the degree/major department head or dean; or
  • Student requires an extra course in the one or two semesters prior to graduation.

No student will be allowed to register for more than 21 semester hours.

Dropping or Withdrawing from Courses

Policy for Dropping Courses: A student who drops a course before the drop/add period is over does not receive a grade in the course and the course does not appear on the academic transcript. Being dropped for non-attendance, for non-payment, and from a student-initiated request to be dropped from all classes during the established drop/add period for each term or part of term shall result in the same consequences pertaining to academic and financial records.

Course withdrawal policy effective Fall 2012: Students are allowed to withdraw from a particular course prior to midterm with the possibility of a grade of “W” recorded, at the discretion of the professor, one time. On the second and any subsequent attempt, if a student desires to withdraw from that course, a grade of “WF” is automatically recorded. A grade of WF is reflected in the academic GPA the same as a grade of “F”.

Policy exceptions:

  • Only Armstrong State University course withdrawals will be considered. Therefore, W/WF grades transferred from other institutions will not count.
  • With approved documentation, hardship withdrawals from the university are possible due to circumstances of extreme duress or for military obligations. See the sections on “Withdrawing from the University” and “Hardship Withdrawal from the University”.

Policy for dropping Learning Support courses:

  • Students who are enrolled in co-requisite Learning Support courses must withdraw from both the Core course and the learning support course.

English and Mathematics Placement

During the initial terms of enrollment at Armstrong State University, students must enroll in the appropriate sequence of English composition courses until the sequence has been completed. Students must not delay this sequence beyond their second semester of attendance. The student’s English placement index (EPI) will be used for placement into learning support English. For assistance in identifying the appropriate English composition courses, students should consult advisors in the departments of their declared majors, the admissions office, or the Department of Languages, Literature, and Philosophy. See the Department of Languages, Literature, and Philosophy  for further information (or check the department’s listing).

Placement in mathematics courses is determined by the math placement index (MPI) and a combination of HSGPA, SAT, ACT, COMPASS or Accuplacer scores is used to determine mathematics placement and placement into learning support courses.

The university reserves the right to place students in appropriate English and mathematics courses in the core curriculum. Diagnostic tests may be administered for this purpose.

Enrollment Limits

  1. New Students: The number of credit hours for new students will be limited during the first term as follows:
    Regular admission - limited to 18 credit hours. Students may appeal this limit through their major Department Head and/or College Dean.
    Limited admission - limited to 13 credit hours. Students may appeal this limit to the Director of  Academic Advising and Support.
  2. Currently Enrolled Students: Students placed on Academic Warning or Academic Probation are limited to 13 credit hours. Students may appeal this limit to the Director of  Academic Advising and Support.

First Class Learning Community

All students admitted as freshmen to Armstrong State University must enroll in a First Class Learning Community, composed of a core course and a first-year seminar (FYSE 1000 , FYSH 1000 , FYSL 1000 , or FYSS 1000 ), in order to fulfill their graduation requirements. Since these courses comprise a learning community, a withdrawal necessarily means withdrawing from both courses. Transfer students entering with 30 or more credits are exempt from this requirement.

General Degree Requirements

Each student is responsible for fulfilling the requirements of the degree program chosen in accordance with the regulations of the university catalog.

Application for Graduation. Students must pay all fees before degrees will be conferred. Students should submit to the Registrar’s Office a completed application for graduation form two semesters before graduation. Candidates for degrees, are encouraged to attend the graduation exercises at which degrees are to be conferred. If candidates cannot attend, they must notify the Registrar’s Office.

Candidate Graduation Policy for Participation in Commencement. Candidates for Summer graduation, who have 6 semester hours or less remaining to complete their program of study during the Summer term and 2.0 gpa for undergraduates or 3.0 gpa for graduate students, will have the option of participating in Spring commencement. All other Summer graduation candidates (with more than 6 semester hours remaining or less than the required gpa) will be invited to participate in Fall commencement. All summer graduation candidates will receive their diplomas at the completion of the Summer term.

Catalog in Effect. Students will normally graduate under the catalog in effect at the time of their admission or readmission to the university, but may elect to graduate under a subsequent catalog. When a student changes their major, core and program requirements may change based on the catalog in effect at the time of the major change. In the College of Health Professions and the College of Education, students will graduate under major program requirements in effect upon admission or readmission to the specific health professions or teacher education program. Core requirements change upon readmission to the University. Armstrong State University reserves the right to change any provision listed in this catalog, including but not limited to academic requirements for graduation, without notice to individual students.

Course Requirement Exceptions. Exceptions to course requirements for a degree are permitted only with the written approval of the appropriate dean, upon the recommendation of the department head.

Credit Hour Requirements. To qualify for the baccalaureate degree, a student must earn at Armstrong at least 25 percent of credit applicable toward the degree. Additionally, the student must complete successfully at Armstrong at least half of the upper division credits required in the major field of study. For students in teacher education programs, the major field of study is the teaching field. For the associate degree, a student must complete at least 25 percent of course work at Armstrong State University.

DegreeWorks. Degree Works is a web-based, informational tool to help students and advisors monitor a student’s progress toward degree completion. DegreeWorks combines Armstrong’s degree requirements and the coursework students have completed into an easy-to-read worksheet that shows how completed courses count toward degree requirements, and what courses still need to be completed. DegreeWorks automatically populates courses that Armstrong accepts for transfer credit into the proper place in Area’s A-F or the major field. All currently-enrolled undergraduate students who are using the 2013-2014 or a later catalog to fulfill their degree requirements can use DegreeWorks to check their progress toward degree completion. Questions about your audit in DegreeWorks should be addressed to your academic advisor.

Double Major. Students wishing to receive a double major must satisfy major requirements of both disciplines including all residency and institutional requirements for each major. Courses to satisfy both degree programs may be taken concurrently. Only one major will appear on the diploma. Both majors will be designated on the transcript.

Dual Degrees. Students wishing to receive a dual degree (two degree programs satisfied concurrently) must satisfy major requirements for both degrees including all residency, institutional, and additional requirements for each degree.

A dual degree is comprised of 42 credit hours of general education courses (from Area A , Area B , Area C , Area D , and Area E ), 18 credit hours of Area F  courses (from one degree program), and two sets of at least 39 upper- division credit hours that do not use any credits twice (from two existing degree programs—with the stipulation that 21 credit hours must be from each major field).

Exceptions to this rule of not using major field courses twice may be made for up to 12 credit hours of required courses from each major field program that achieve identical learning outcomes through the same methods of delivery (e.g., internships, service learning, etc.). Additional lower- level courses may be required as prerequisites and program requirements.

Dual degrees must be approved through the shared governance curriculum approval process. Notification of degree approval must be sent to the Board of Regents prior to implementation. Upon graduation, the student will be issued a diploma for each degree program.

ECore. eCore courses are core courses taught entirely online, except for proctored exams. eCore courses are delivered through the University of West GA to University of Georgia System Institutions. Please direct questions about eCore courses to eCore. Contact information: http://ecore.westga.edu/ ecore@westga.edu, eCore Help Line at 678-839-5300. eCore pre-requisites may differ from Armstrong pre-requisites and the courses are considered transfer credit on your transcript. The eCore calendar also differs from the Armstrong calendar. Students are responsible for knowing the eCore calendar if they register for an eCore course. The eCore introduction must be viewed before you can register for an eCore class. The introduction can be found at https://ecore.usg.edu/prospective/orientation/

Exit Exams. Students may be required to take major field and general education exit examinations, depending on their major.

First Class Learning Communities. All students entering Armstrong State University with fewer than 30 credits must enroll in a First Class Learning Community, composed of a core course and a first-year seminar (FYSE 1000 , FYSH 1000 , FYSL 1000 , or FYSS 1000 ), in order to fulfill their graduation requirements. Since these courses comprise a learning community, a withdrawal necessarily means withdrawing from both courses. Transfer students entering with 30 or more credits are exempt from this requirement to complete a first-year seminar course, but still must complete total credit hours for the program of study.

Grades. All grades for graduating seniors must be cleared 30 days following Armstrong State University’s grade submission. This would include: CLEP scores, transient scores, IDL (Georgia Distance Learning) courses, “NR” (not reported) grades, “I” (incomplete) and/or “In Progress” grades, exchange program grades, grades for courses taken through other colleges at Armstrong, Study Abroad courses, etc.

Grade Change. A change of grade, other than incomplete, may not be made later than two calendar semesters following the semester in which the grade was received.  If a change in grade results in a change of academic standing, the change will not go into effect until the end of the semester in which the change was processed.

GradesFirst.  GradesFirst is an early alert system for all students.  Faculty are asked to submit progress reports on students. The progress reports are received by the academic advisor.  The academic advisor will follow up with students who are struggling in courses.

History and Constitution Requirements. By state law, every student who receives a degree from a school supported by the state of Georgia must demonstrate proficiency in United States history and constitution and in Georgia history and constitution. See area E  in the core curriculum, and the section entitled State Requirement in History and Constitution following the core curriculum. Students who transfer coursework in Area E  may need to take specific courses in either E1 (HIST 2001 /POLS 2001 ) or E4 (HIST 2111 /HIST 2112 ) to complete these requirements or take a CLEP, AP or local exam on the GA constitution. Consult your DegreeWorks Audit or your advisor for more information.

Minimum Grade Point Average. To meet degree requirements, students must earn a grade point average of 2.0 or better in each of the following:

  • all work at Armstrong;
  • overall;
  • all courses in the major field.

Some degrees have higher grade point average requirements. Contact major department for complete details.

Minors. To earn a minor in conjunction with a degree, students must complete all requirements (as specified) at Armstrong unless substitutions are granted by the department head or program coordinator. Specific course requirements for earning a minor are listed under each department. A minor must contain 15 to 18 semester hours of coursework with at least 9 hours of upper-division coursework. Courses taken to satisfy Core Area A Core Area B , Core Area C , Core Area D , and Core Area E  may not be counted as coursework in the minor. Core Area F  courses may be counted as coursework in the minor.

Physical Education Requirements. All students who are enrolled in degree programs must adhere to the Armstrong State University physical education requirements. Physical Education requirements are defined in each program of study. Student’s pursuing Bachelor degrees are required to take 3 hours of Physical Education; students pursuing an Associate of Arts or Associate of Applied Science in Criminal Justice are required to take 2 hours of Physical Education. Students can satisfy these requirements by completing PEBC 2001 - Concepts of Personal Health and Fitness , PEBC 2000 - Concepts of Fitness  plus one semester hour of a physical education activity course or three semester hours of physical education activity courses to satisfy the required hours for their degree programs. Transfer students, students with prior military experience and ROTC students may be able to substitute military coursework or experience for Armstrong’s Physical Education requirements.

Repeating Courses. Students may repeat any course. However, when a course is repeated, all grades for each attempt count toward attempted hours, grade point average hours, and overall grade point average. All course work taken remains on a student’s academic records. All courses taken during Fall 2012 and thereafter are included in the GPA. For the purposes of graduation and meeting pre-requisites, Armstrong will only use the last attempt. If a student fails a course after passing it on the previous attempt, they must take and complete the course again with an appropriate passing grade to satisfy graduation requirements. Grades are not averaged for any purpose. All graded attempts count toward GPA. Courses taken prior to Fall 2012 that are repeated are subject to the replacement repeat policy in place at that time. Repeat rules will be applied when equivalent courses are repeated (Example: POLS 2001  and HIST 2001 ).

Second Baccalaureate Degree. A student who has earned a baccalaureate degree from an accredited institution may earn a second baccalaureate degree from Armstrong State University.  For a second degree, a student must earn a minimum of 39 upper-division credit hours from an Armstrong degree program (with the stipulation that 21 of those credit hours are from the major field of the degree).

Transient Enrollment. Armstrong students may not be transient to another institution during the term immediately prior to graduation without written approval by the Academic Department and the Registrar’s Office.

Grade Appeal Process

In accordance with Armstrong State University regulations, appeals for a change of course grade are initiated by the student prior to midterm of the semester after the grade was received. Graduating seniors should initiate a grade appeal immediately following the posting of the grade, and must do so no later than 30 business days after final semester grades are posted.  Appeals are allowed only for final course grades and not assignment or exam grades.

A student who contests a course grade must follow this procedure:

  1. The student must discuss the contested grade with the instructor involved within 30 business days of the posting of the disputed grade.
  2. If the grade dispute remains unresolved, the student must meet with the department head/ program director and the instructor. If the grade dispute is with the department head/ program director, the student must meet with the dean of the college/school (or designee) and the department head/program director. This step must be completed within 45 business days of the day of the posting of the grade in dispute.
  3. A “memorandum for the record” will be prepared by the department head (dean or designee) that will include the substance of the conversations and pertinent documentation presented during the meeting. The student will receive a copy of this upon request.
  4. If the grade dispute remains unresolved, the student must present his/her appeal in writing within 45 business days of the posting of the disputed grade, according to the procedures outlined by the college.
    1. College procedures are available in the deans’ offices
    2. Colleges may choose to have one or two levels of review: departmental appeal committee and/or college appeal committee.
    3. Committees deliberate in closed door sessions after both the student and the instructor have presented their case and documentation. All discussions are confidential.
  5. In the event of a departmental review, the department head will appoint the departmental appeal committee to hear the appeal. The committee will operate according to A-D below. If the student plans enrollment in a course for which the course grade being appealed is a prerequisite, see “6” below.
    1. The departmental appeal committee will consist of at least three faculty members, not including the instructor involved. Membership on the departmental appeal committee may include faculty from other departments in the college when deemed necessary by the department head. One of the faculty members will be designated by the department head as the hearing officer.
    2. The departmental appeal committee will hear statements from both the student and the instructor involved and will examine documents that are pertinent to the matter under review.
    3. The departmental appeal committee will hear the grade appeal and present its findings to the associate dean of the college within 30 business days from the initiation of the appeal.
    4. Students may appeal the departmental appeal committee decision to the associate dean for a college committee hearing within 10 business days of the departmental appeal committee decision.
  6. In the event of a college level review, the dean of the college (or designee) will appoint a college appeal committee to hear the appeal. The college appeal committee will operate according to A-C below. If the student plans enrollment in a course for which the course grade being appealed is a prerequisite, see “7” below.
    1. The college appeal committee will consist of at least one faculty member from each department, not including the instructor involved. The associate dean of the college (or other faculty chosen by the Dean of the college) will chair the college committee and serve as an ex-officio member of the committee.
    2. The college appeal committee will hear statements from both the student and the instructor involved and will examine documents that are pertinent to the matter under review.
    3. The college appeal committee will hear the grade appeal and present its findings to the dean of the college prior to the last day of the semester.
  7. If the student plans enrollment in a course for which the course grade being appealed is a prerequisite, then the following timetable will be met at the first of that semester/term:
    1. If a grade appeal is not resolved with the instructor concerned, the student will file an appeal in writing with the department head/program director (or the college/school dean or designee if the grade dispute is with the department head/program director). This step will be taken by the first day of classes of the semester/term following the posting of the disputed grade.
    2. The college appeal committee will be appointed by the third day of the semester and will hear the grade appeal by the third day of the semester.
    3. The college appeal committee will present its findings to the college dean by the fifth day of the semester
    4. If the appeal to the college dean is denied, the student will be removed from the official class roster of the course if the student is already enrolled.
    5. Students wishing to register for a shortened term, such as summer or mini-mester, will not be eligible for pre-requisite exceptions as noted above.
  8. In all cases, if the college dean denies the appeal, the student may appeal to the Provost (or his or her designee). This appeal must be in writing and must be filed within five days of notification from the college dean.
  9. Neither the president nor the Board of Regents will accept or consider appeals based on academic grades.

Students should consult their program and college for further information and policies that may apply.

Grading System and Grade Symbols


Grade
  Quality Points per
Semester Hour
A (Excellent) 4.0
B (Good) 3.0
C (Satisfactory) 2.0
D (Passing) 1.0
F (Failure) 0.0
W (Withdrew, no academic penalty) 0.0
WF (Withdrew, failing) 0.0
WH (Withdraw Hardship, no academic penalty) 0.0
WM (Withdraw Military, no academic penalty) 0.0
I (Incomplete) 0.0
IP (In Progress) 0.0
S (Satisfactory) 0.0
U (Unsatisfactory) 0.0
V (Audit, no credit) 0.0
K (Credit by Examination) 0.0
NR (Grade Not Reported) 0.0

Grade Symbols

# Academic Renewal (forgiveness policy). Course grade not counted* in computation of grade point average. Hours earned for grades of A, B, C and S.
% Learning support grade symbol. Course grade not counted* in computation of grade point average or hours earned.
* RHSC. Course grade counted in computation of grade point average, and in earned hours if taken prior to earning 30 hours.

*Exclusions from grade point average calculation do not apply when calculating HOPE Scholarship grade point average.

Course Repeat Symbols

A Course repeated. Course grade averaged in grade point average.
E Course repeated. Course grade excluded* from grade point average and hours earned.
I Course repeated. Course grade included in grade point average and hours earned. (See also Incomplete Grade below.)

The letters S and U may be used for completion of degree requirements other than academic course work (such as student teaching, clinical practice, etc.). Instructors may assign a grade of W or WF at their discretion until the published midterm date for each term or part of term. Any withdrawal after the published midterm date will result in a grade of WF. Students who have withdrawn from a course during Fall 2012 or later will receive a WF for any subsequent withdrawals from that same course, regardless of the midterm date or the grade requested by the instructor. Grades received in learning support courses* are not computed in the grade point average.
 

*Exclusions from grade point average calculation do not apply when calculating HOPE Scholarship grade point average.

Incomplete Grade

An incomplete grade that has not been removed by the midterm of the following semester is changed to a grade of F unless the instructor recommends an extension in writing, addressed to the appropriate dean.

Grade Point Average Calculation

Three academic grade point averages (GPAs) are displayed on students’ transcripts.

Institutional GPA. Determined by dividing the total quality points earned by the total hours attempted on all course work taken at Armstrong only.

Transfer GPA. Determined by dividing the total quality points earned by the total hours attempted on all transfer course work taken at other institutions.

Overall GPA. Determined by dividing the total quality points earned by the total hours attempted on all course work taken at Armstrong and elsewhere.

A HOPE GPA is calculated for HOPE scholarship recipients and displayed on the Permanent Student Record located on the web. The HOPE GPA includes all attempted hours and may differ from a student’s Overall GPA.

Honors

Dean’s List and President’s List. Armstrong State University is proud of the academic achievement of its students. One way to acknowledge and celebrate the hard work and scholarship of our students is by inclusion on the Dean’s List or President’s List. In order to make the Dean’s List, students must earn at least nine semester hours of course work and earn a grade point average of at least 3.6. The President’s List includes those students who received a 4.0 grade point average during two consecutive semesters (Fall/Spring) within the same academic year. A minimum of nine credit hours per semester is required.

Cum Laude. Students with a grade point average of 3.2 through 3.499 will graduate cum laude.

Magna Cum Laude. Students with a grade point average of 3.5 through 3.799 will graduate magna cum laude.

Summa Cum Laude. Students with a grade point average of 3.8 through 4.0 will graduate summa cum laude.

All work attempted at Armstrong and other accredited institutions will be considered in computing graduation honors. Academic honors will not be awarded to second degree recipients unless students specifically request an “award evaluation.” All course work is considered for honors.

Honors Program

The Honors Program at Armstrong State University has rapidly developed into a vibrant community of student leaders. The program offers talented, motivated students across disciplines a chance to take creative, small classes in the place of general education requirements. It also offers the opportunity to apply intellectual curiosity to independent projects or special major classes. Honors courses reflect the creative, student-centered approach to learning that is central to the program’s mission. Classroom experiences in the Honors Program are enhanced by extracurricular opportunities such as field trips, community service projects, study-abroad programs, social gatherings, and trips to regional and national conferences where students present the results of their honors experiences. In sum, the Honors Program embodies the traditional values of a Liberal Arts institution at its best, fosters a commitment to lifelong learning, and serves as a campus testing ground for innovative approaches to teaching and learning.

The program is based in a suite of classrooms and a lounge in Solms Hall, a comfortable facility with a friendly and collegial atmosphere and some of the most powerful computers on campus. Current enrollment in the Honors Program is about 200. A limited number of lucrative scholarships are available for qualified students who meet and maintain high standards of academic performance. For more information and an application form, please contact the Honors Program at 912.344.3242 or jonathan.roberts@armstrong.edu.

The program consists of two parts, honors in the core and the honors project.

Honors in the Core. Honors students complete the honors in the core requirement by earning a B or better in four honors courses, which may include:

Other honors core curriculum courses may be offered in a given semester as determined by the honors committee.

Honors in the Major. Honors students complete the honors in the major component by satisfying the requirements specified by the major area and approved by the honors committee. These requirements may include a specific course or an independently designed research project, paper, or performance.

Honors Project. Honors students have three options for completing their Honors Project: Honors in the Major, Interdisciplinary Honors Project, and Honors in Service and Leadership. In each case, the student will complete a project approved and supervised by an advisory committee.

Graduation with Honors. Students will graduate with honors by completing Honors in the core and an Honors project, and graduating with at least a 3.2 grade point average. The achievement will be noted on the diploma and the college transcript. Honors program graduates will also receive one of the traditional Latin honors.

Transfer Students. Transfer students may graduate with honors under special conditions that take transferred coursework into consideration. See the director of the Honors Program for more details.

Pathways to Obtain College Credit

Coursework Taken at Other Institutions. To apply transfer/transient credit toward degree requirements at Armstrong, students must obtain prior approval from the appropriate department head or dean before enrolling in course work at another institution. Failure to seek approval places the student at risk of taking course work that may not satisfy degree requirements.

As a member of the USG Adult Leaning Consortium, Armstrong has agreed to the following principles for Adult Students:

  • Armstrong adheres to the Council on Adult and Experiential Learning (CAEL) Ten Standards for Assessing Learning. The standards are found here: http://www.cael.org/pla.htm
  • Armstrong works from the principle that nationally recognized, standardized PLA options, such as CLEP, and institutionally recognized challenge exams will be considered before individualized assessments.
  • Armstrong accepts assessed and transcripted courses from all other USG schools.
  • Armstrong does not charge a fee to accept CLEP, ACE or College Board passing scores. Passing scores on such exams are credited, regardless of when the exam was taken (prior to enrollment).
  • Armstrong has adopted a common course, and standard procedures for prior learning assessment portfolio option.

Credit by Examination. Armstrong State University grants credit toward a college degree for the examinations and scores listed below. Credit awarded by examination cannot replace a previous grade earned for the same course. To receive credit, incoming students must send an official score report to the Office of Admissions. Current students must have the approval of the appropriate Department Head prior to signing up for credit by examination.

Limits on credit earned. A total of 45 semester hours can be earned through any combination of CLEP, military credit, credit by departmental examination, portfolio assessment, International Baccalaureate credit, and advanced placement credit.

Examinations for High School Students

Advanced Placement Test (www.collegeboard.com)
  Score
Required
Armstrong equivalent Credit
Hours
Art History (4) ARTS 1100   (3)
Biology (3) BIOL 1103   (4)
Biology (4) BIOL 1107   (4)
Biology (5) BIOL 1107  and BIOL 1108   (8)
Chemistry (3) CHEM 1211 /CHEM 1211L   (4)
Computer Science A (4) CSCI 1301   (3)
Drawing I (3) ARTS 1010   (3)
2-D Design (3) ARTS 1020   (3)
3-D Design (3) ARTS 1030   (3)
English Language & Composition (3) ENGL 1101   (3)
English Literature & Composition (3) ENGL 1101   (3)
English Literature & Composition (5) ENGL 1101  and ENGL 1102   (6a)
Environmental Science (3) BIOL 1140   (3)
European History (3) Elective (3)
European History (5) Elective (6)
French Language (3) FREN 1001   (3b)
French Language (4) FREN 1001 , FREN 1002 , FREN 2001 , FREN 2002   (12d)
French Literature (3*) FREN 1001   (3)
German Language (3*) GRMN 1001   (3)
Government & Politics: US (3) Elective** (3)
Human Geography (4) GEOG 2120   (3)
Latin/Latin Literature (3*) LATN 1001   (3)
Mathematics/Calculus AB (3) MATH 1161   (4)
Mathematics/Calculus B/C (3) MATH 1161  and MATH 2072   (8)
Macroeconomics (3) ECON 2105   (3)
Microeconomics (3) ECON 2106   (3)
Music Theory (3) MUSC 1200   (2)
Physics B (3) PHYS 1111K   (4)
Physics C/Mechanics (3) PHYS 2211K   (4)
Physics C/Electrical and Magnetic (3) PHYS 2212K   (4)
Psychology (3) PSYC 1101   (3)
Spanish Language (3) SPAN 1001   (3b)
Spanish Language (4) SPAN 1001 , SPAN 1002 , SPAN 2001 , SPAN 2002   (12d)
Spanish Literature (3*) SPAN 1001   (3)
Statistics (3) MATH 2200   (3)
Studio Art (Art-Drawing) (3) ARTS 1010   (3)
U.S. History (3) HIST 2111  or HIST 2112   (3)
U.S. History (5) HIST 2111  and HIST 2112   (6)
World History (3) HIST 1111  or HIST 1112   (3)
World History (5) HIST 1111  and HIST 1112   (6)
 

International Baccalaureate Diplomas and Certificates

Students who have participated in International Baccalaureate Programs in their high schools are welcomed at Armstrong State University. In many circumstances, we are able to award college credit for exemplary performance in IB courses. Students who have completed International Baccalaureate diplomas and/or certificates should provide evidence to the Admissions Office of their success in their courses. IB courses not listed may be considered by the Department Head of the academic discipline. Students can not earn credit for the same course on the basis of AP testing and IB course credit.

Standard Level (SL) Minimum Score
Required
Course Credit
Hours
Biology 6 BIOL 1107   (3)
Chemistry 5 CHEM 1151 /CHEM 1151L   (4)
French 5 FREN 1001  and FREN 1002   (4)
French 6 FREN 1001 , FREN 1002 , FREN 2001   (7)
French 7 FREN 1001 , FREN 1002 , FREN 2001 , FREN 2002   (8)
Geography 5 Department Head will review syllabus
History of the Americas 5 Department Head will review syllabus
Math SL 5 MATH 1113   (3)
Psychology 5 PSYC 1101   (3)
Spanish 5 SPAN 1002   (3)
Spanish 6 SPAN 1002 , SPAN 2001   (6)
Spanish 7 SPAN 1002 , SPAN 2001 , SPAN 2002   (8)
Theatre 5 THEA 1100   (3)
Visual Arts 5 ARTS 1020   (3)
World History 5 Department Head will review syllabus

 

Higher Level (HL) Score
Required
Course Credit
Hours
Biology 5 BIOL 1107  / BIOL 1107L   (4)
Chemistry 4 CHEM 1151 /CHEM 1151L   (4)
Chemistry 5 CHEM 1211   (3)
Computer Science 5 CSCI 1301   (3)
English A1 4 ENGL 1101   (3)
Economics 5 ECON 1101   (3)
French 4 FREN 1001  and FREN 1002   ()
French 6 FREN 1001 , FREN 1002 , FREN 2001   (9)
French 7 FREN 1001 , FREN 1002 , FREN 2001 , FREN 2002   (12)
Geography 4 GEOG 1101 (3)
History of the Americas 5 Department Head will review syllabus
Math: Calculus 4 MATH 1113  and MATH 1161   (7)
Math: Further 4 MATH 1161  and MATH 2200   (7)
Math: Stat/Prob 4 MATH 1113  and MATH 2200   (6)
Philosophy 5 PHIL 2010   (3)
Physics 4 PHYS 1111K   (4)
Physics 5 PHYS 1111K  and PHYS 1112K  Or PHYS 2211K  and PHYS 2212K   (8)
Psychology 4 PSYC 1101   (3)
Spanish 4 SPAN 1001 , SPAN 1002   (6)
Spanish 6 SPAN 1001 , SPAN 1002 , SPAN 2001   (9)
Spanish 7 SPAN 1001 , SPAN 1002 , SPAN 2001 , SPAN 2002   (12)
Theatre 4 THEA 1100   (3)
Visual Arts 4 ARTS 1020   (3)
World History 5 HIST 1112   (3)

SAT II: Subject Tests

American History (3) HIST 2111  or HIST 2112   (3)

 

 

Examinations for College Students

College-Level Examination Program (CLEP) Test (www.collegeboard.com)
  Score
Required
Armstrong equivalent Credit
Hours
General Examinations      
  Humanities (50) ARTS 1100   (3)
  Natural Science (50) PHSC 1211  (without lab) (3)
Subject Examinations      
  Algebra, College (50) MATH 1111   (3)
  American Government (50) Elective** (3)
  Analyzing & Interpreting Literature (50***) ENGL 1102   (3)
  Biology (50) BIOL 1107  (lecture only) (3)
  Calculus (50) MATH 1161   (4)
  Chemistry (50) CHEM 1151  (lecture only)**** (3)
  College Composition Modular (50***) ENGL 1101   (3)
  College Mathematics (50) MATH 1001   (3)
  Financial Accounting (50) ACCT 2101   (3)
  French Language, College Level (50) FREN 1001 , FREN 1002   (6b)
  French Language, College Level (59) FREN 1001 , FREN 1002 , FREN 2001 , FREN 2002   (12c)
  German Language, College Level (50) GRMN 1001 , GRMN 1002   (6b)
  History of the US I: Early Colonization to 1877 (50) HIST 2111   (3)
  History of the US II: 1865 to the Present (50) HIST 2112   (3)
  Human Growth and Development (50) PSYC 2950   (3)
  Information Systems & Computer Applications (50) ITEC 1050   (3)
  Introductory Business Law (50) BUSA 2106   (3)
  Pre-calculus (50) MATH 1113   (3)
  Principles of Macroeconomics (50) ECON 2105   (3)
  Principles of Microeconomics (50) ECON 2106   (3)
  Psychology, Introductory (50) PSYC 1101   (3)
  Sociology, Introductory (50) SOCI 1101   (3)
  Spanish Language, College Level (50) SPAN 1001 , SPAN 1002   (6b)
  Spanish Language, College Level (66) SPAN 1001 , SPAN 1002 , SPAN 2001 , SPAN 2002   (12c)
         
DANTES Subject Standardized Tests (DSST) (www.getcollegecredit.com)
  Astronomy (400) ASTR 1010   (3)
  Criminal Justice (434) CRJU 1100   (3)
  Environment & Humanity (400) BIOL 1120   (3)
  Fundamentals of Cyber-Security (400) ITEC 2010   (3)
  Fundamentals of Physical Science (400) SCIE 1000   (3)
  General Anthropology (47) ANTH 1102   (3)
  Lifespan Developmental Psychology (400) PSYC 2950   (3)
  Principles of Physical Science (400) SCIE 1000   (3)
  Principles of Statistics (434) MATH 2200   (3)
         
Excelsior College Examinations
  Statistics (45) MATH 2200   (3)
         
* Consult head of Languages, Literature, and Philosophy Department if score is higher than 3.
** AP/CLEP needed to satisfy state requirement for US government. Georgia Government Examination needed to satisfy state requirement for GA government.
*** A “clearly passing” essay as well as a passing score on the objective test is required.
**** Student must take lab if required by major.
# Current national average
a. A grade of C or better in ENGL 2100  is required before credit is given.
b. A grade of C or better in 2001 language course is required before credit is given.
c. A grade of C or better in a 3000-level language course is required before credit is given.
d. A grade of C or better in a 3000 level language course (that continues their sequence of study in the same language) is required before credit is given.
 

These guidelines are subject to change without notice. Academic departments select examinations and determine passing scores, which follow the test titles. The credit hours awarded are the same as those earned by students who complete the equivalent course(s). The letter grade K is used to identify credit by examination and has no effect on the academic grade point average. The registrar’s office adds courses and credit hours to the academic records of enrolled students.

For additional information, please make inquiry to the Admissions Office or the Registrar’s Office.

Department Challenge Exams. These exams are comprehensive exams that determine whether or not a student has met the same learning outcomes required of any student who received a passing grade in a course. These exams may include oral presentations or demonstrations. These exams are available only for specific courses for which there is no CLEP test available, for students who have experience and learning in a specific field. Students passing this type of exam would receive K credit for a course. The authority to determine whether a challenge exam option is viable for a course rests with the department who teaches that course. Challenge exams are not appropriate for all courses. Contact the Department Head of the appropriate department to determine eligibility for and availability of a challenge exam.

High School Completion of Education Pathway. Georgia high school students who successfully completed the Education Pathway courses may receive 3 hours of credit for EDUC 2110 .

Successful completion is defined as:

  1. Passing the three Education Pathway courses with a C or better. The courses are 13.01101 – Examining the Teaching Profession, 13.01200 – Contemporary Issues in Education, and 13.52100 – Teaching as a Profession Internship in Education.
  2. Completion of a portfolio as part of the Pathway’s course requirements.
  3. Passing of the statewide assessment.

Students who complete the Education Pathway and seek credit for EDUC 2110  must have the following documentation sent from their high school to the Admission Office at Armstrong:

  1. Course transcripts showing satisfactory course completion. (Note: course numbers indicated above may vary slightly but will begin with the 13-prefix and will have the course title as notated; AND
  2. Completion of the K Credit Award for EDUC 2110  memo on official high school letterhead and signed by the testing coordinator, principal or other designated certifying official

Military Experience and Training. As an institutional member of the Service members Opportunity Colleges Consortium, Armstrong State University provides service members with an option to petition for credit for military training. Eligible service members may be awarded a three-semester-hour physical activity credit (PEBC 2001 ) and additional credit for specialized training as determined by departmental review of ACE credit recommendations (if applicable to the degree program) upon receipt of official documentation. Adequate documentation must be provided by the student and accompany each request.

Students should complete the required request form within their first semester of enrollment at Armstrong. Students must submit official documentation of successful completion of military basic training (DD-214, JST or Community College of the Air Force transcript) with the required request form to the Veterans Affairs office.

Prior Learning Assessment (PLA). PLA is a process through which students identify areas of relevant learning from their past experiences, demonstrate that learning through appropriate documentation, and submit their materials so that they can be assessed. This assessment determines whether academic credit will be awarded at Armstrong. The university works with students from diverse backgrounds to evaluate their prior learning and determine if it is commensurate with the standards and requirements of college-level learning. Students enroll in a course that assists with portfolio development and subsequently submits the portfolio to the Department for final assessment for credit. For more information about PLA at Armstrong, consult the PLA website at http://www.armstrong.edu/Departments/adult_learners/adult_prior_learning_assessment or the Office of Testing Services.

Transferring Transcripted PLA Credit. Per Board of Reagents policy, Armstrong will accept K credit earned through prior learning assessment from all University System of Georgia Universities.

Senior Privilege

An undergraduate student with a GPA of 3.0 or higher and within 24 semester hours of graduation may apply for Senior Privilege and enroll in a maximum of 12 hours of graduate coursework at the 5000G and 6000-levels. The maximum of graduate coursework permitted in any one semester is eight hours; the maximum total of all coursework permitted in any semester in which a student is taking graduate coursework is 12 hours. Permission to enroll must be approved by the chairperson of the student’s undergraduate major and by the appropriate graduate program director. The graduate program director holds final authority.

Student Classification

Students are classified as follows:

Hours Earned Classification
1-29 Freshman
30-59 Sophomore
60-89 Junior
90 or more Senior

Student Records

Academic Records. The Registrar’s Office maintains official academic records (credit and non-credit) for undergraduate and graduate students at the university. An individual transcript detailing all course work attempted, hours earned, and computation of three GPA’s (institutional, transfer, and overall) constitutes the student’s permanent academic record. Other student records stored include the admissions application, admissions test scores, transcripts from institutions previously attended, and various data change forms.

Armstrong follows the published guidelines established by the American Association of Collegiate Registrars and Admissions Officers (AACRAO) and the Family Education Rights and Privacy Act (FERPA) for record retention and disposition. Student records are confidential, except for directory information.

Armstrong State University Notification of Student Rights under FERPA. The Family Educational Rights and Privacy Act (FERPA) provides students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student’s education records within 45 days of the day the university receives a request for access. A student should submit a request to inspect and review his or her education records to the University Registrar. The University Registrar is located in Victor Hall, Room 104. The written request must identify the record(s) the student wishes to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar, the Registrar will advise the student of the correct official to whom the request should be addressed.
  2. The right to request amendment of education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the university to amend a record should write the University Registrar and clearly identify the part of the record the student wants changed, and specify why it should be changed. If the university decides not to amend the record as requested, the University Registrar will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to provide written consent before the university discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The university discloses education records without a student’s prior written consent to officials with legitimate educational interests, as permitted under FERPA. A school official is a person employed by the university in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted as its agent to provide a service instead of using university employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the university. Upon request, the university will also disclose a student’s education records without the student’s consent to officials of another college, university or other institution in which the student seeks or intends to enroll.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the university to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

Directory Information. For a description of Directory Information categories used at Armstrong, please visit the Disclosure to Student’s page on the Registrar’s website.

Under the provisions of the Family Educational Rights and Privacy Act of 1974, you have the right to withhold disclosure of such directory information. Armstrong State University will honor your request to withhold directory information.

Technology Use

The use of technology (computers, computer programs, etc.) is under the purview of the instructor and department of the course. Technological knowledge/application used in Armstrong State University courses will be at the discretion of the instructor. Technology used by Armstrong students (such as D2L, internet, on-line searches, etc.) can be accessed in the computer labs located on main campus. Students are required to have basic computer knowledge prior to admission to Armstrong State University. Courses will not be refunded based on the use of technology in the classroom.

Students are assigned a student email account upon registering for their courses at Armstrong State University. Students are required to check their Armstrong email accounts daily for updates from professors, departments, and/or the university.

Transient Students: Armstrong Students Transient to Another Institution

Armstrong students may request to take course work at another college or university for a single term by completing a transient request form. This form requires approval from a student’s department/major advisor prior to submission to the Registrar. Students must have been enrolled at Armstrong for the semester immediately prior to the transient term(s) (excluding summer). Students may be approved for transient status for only one term at a time (maximum of two consecutive terms). Grades and quality points earned for these courses will have an effect on the student’s overall grade point average at Armstrong and are considered in calculating graduation with honors. It is the student’s responsibility to contact the other institution to determine admission requirements and registration procedures.

An official transcript from the transient institution at the end of the specified term must be on file at Armstrong in order to register for a subsequent term at Armstrong. If the student does not attend the transient institution, it is the student’s responsibility to submit a transient non-attendance statement to the Registrar’s Office.

If the student is applying for financial aid at Armstrong for the transient term, a copy of the completed form must also be submitted to the Office of Financial Aid. An additional consortium agreement may be required. Please contact the Financial Aid Office for more information.

Seniors are discouraged from transiency in the graduation term. This includes being transient to complete course work through an independent study program elsewhere or participation in any off-campus Armstrong program. If transient permission is received in the graduation term, students are responsible for assuring that the Armstrong Registrar’s Office has received official grades from the transient institution prior to the awarding of the degree. Delays will postpone posting degree information on official Armstrong transcripts and could delay graduation for additional terms.

The transfer information provided during the transient request process is intended for planning purposes, and is subject to change at the discretion of Armstrong State University. Official transcripts must be received and evaluated before confirmation of equivalencies/electives may be verified.

Withdrawing from the University

Withdrawing from the university means that a student has requested to withdraw from all courses for the current term. The last day to formally withdraw from the university is the published last day of classes for the session enrolled.

To withdraw from the university:

  1. Students must obtain a “Withdrawal Form” from the Registrar’s Office in Victor Hall.
  2. Students who receive financial aid, veterans’ benefits, and/or those who reside in university housing must consult with officials from those offices and secure their signatures on the withdrawal form.
  3. Students must secure on the withdrawal form the signature, grade, and last date of attendance from the instructor of each course. Instructors may assign a grade of W or WF at their discretion until the published midterm date for each term or part of term.
    Any withdrawal after the published midterm date will result in a grade of WF. Students who have withdrawn from a course during Fall 2012 or later will receive a WF for any subsequent withdrawals from that same course, regardless of the midterm date or the grade requested by the instructor.
  4. Completed withdrawal form must be submitted to the Registrar’s Office(Victor Hall).

All students who withdraw from the university should verify their academic and financial records on their SHIP account. Any discrepancies must be resolved with the Registrar’s Office no later than midterm of the semester following withdrawal. Withdrawals based on military obligations must include copies of supporting military orders.

Hardship Withdrawal from the University

Overview

In the event a student faces circumstances of extreme duress beyond his or her control, the student may request a hardship withdrawal from the university. Hardship withdrawals are not meant to be used for appealing academic matters (e.g. grades), but should be used when a student seeks to drop all classes and leave the university for the remainder of that semester. Hardship withdrawals should fall into one of three categories: medical, personal, or financial. Students will be required to justify their withdrawal with documentation. On the rare instance that a student’s circumstances warrant only a partial withdrawal, thorough documentation will be required to substantiate why this student is able to continue with some coursework but not all coursework.

Hardship Withdrawal Process

A student seeking a hardship withdrawal will consult the Office of Academic Advising and Support to be informed of the procedure for hardship withdrawal and to be given necessary forms. The Director of the Office of Academic Advising and Support will determine if an in person meeting is required. The student will return the completed forms for hardship withdrawal with supporting documentation to the Office of Academic Advising and Support. The Office of Academic Advising and Support will check the forms for completeness and transmit the forms to the Office of Academic Affairs for a decision by the Associate Provost for Student Engagement and Success.

A student seeking a full hardship withdrawal from the university must initiate the withdrawal process, complete required forms, and return all forms plus documentation to the Office of Academic Advising and Support no later than midterm the semester following the withdrawal.

A student seeking a partial hardship withdrawal from one or more classes must initiate the withdrawal process, complete required forms, and return all forms plus documentation to the Office of Academic Advising and Support no later than the last day of class for the semester in which he/she is seeking a partial hardship withdrawal.

Financial Aid Implications

All students seeking either a partial or full hardship withdrawal are strongly recommended to make an appointment with a financial aid counselor. This is of utmost importance if the student has received any financial aid (e.g. scholarship, loans, etc.). The granting of a hardship withdrawal may affect the student’s ability to receive future financial aid and may greatly affect the student’s ability to meet the Federally mandated Standards of Academic Progress. Students should be advised that the granting of a hardship withdrawal does not negate the requirement of meeting the Standards of Academic Progress or the policies regarding mandatory Return of Title IV funds.

Hardship Withdrawal Documentation

Personal Statement of Hardship. The written personal statement of hardship should explain to the Office of Academic Affairs how and/or why the non-academic emergency impacted studies. It is essential that the student provide accurate details about the circumstances surrounding the hardship, date(s) of the hardship event(s), and an account of how the event(s) specifically prevented the completion of coursework. In addition, the student will provide official documentation supporting his/her hardship. This documentation should be consistent with the student’s personal statement, and all documentation will be verified prior to the rendering of any decision regarding the student’s hardship withdrawal.

Categories of Hardship and Documentation Requirements

  • Medical (e.g. physical or psychological emergencies):
    The student will supply a physician’s report on office letterhead. This document will include the physician’s name, address, phone number, nature of patient’s illness or accident, dates of treatment, prognosis, and the reason they feel that the student can no longer complete his/ her coursework. This document must be signed and dated. A physician’s letter is the only approved documentation for hardship withdrawal under the medical category.
  • Personal (e.g. severe medical illness within family, death in the family, arrests, etc.):
    The student will supply appropriate documentation that builds a case for hardship withdrawal due to personal issues. These documents may include but are not limited to death certificates, obituaries, police reports, or physician’s letters. The student should obtain documents that contain contact information, are dated, and if possible notarized. All documents will be verified as seen fit by the Office of Academic Affairs.
  • Financial (e.g. loss of sole-supporting job, mandatory job changes):
    The student will supply documentation from an employer or supervisor that clearly states the mandatory change and the date that these changes took place or will take place. This document should contain contact information for an organizational representative that can verify these changes, preferably a human resource professional. The student’s inability to have financial aid in place at the start of the term is NOT grounds for hardship withdrawal due to financial issues.

SPECIAL NOTE: Application for a Hardship Withdrawal does not guarantee the student a grade of “WH.”

Privacy and Title IX. Armstrong’s Sexual Misconduct policy, following national guidance from the Office of Civil Rights, requires that faculty and staff follow Armstrong policy as a “mandatory reporter.” Personal disclosure of sexual harassment, abuse, and/or violence related experiences or incidents shared with the faculty or staff member processing Hardship Withdrawals require that the faculty or staff member inform appropriate Armstrong channels to help ensure that the student’s safety and welfare, even if the student requests that the disclosure not be shared. These disclosures include but are not limited to reports of personal relational abuse, relational/domestic violence, and stalking. I understand that once the information in this hardship withdrawal request has been disclosed, the recipient may re-disclose it in certain situations. Privacy laws may not protect the information.

Withdrawal – Involuntary

A student may be administratively withdrawn from the university when in the judgment of the Vice President for Student Affairs and the university physician, if any, and after consultation with the student’s parents and personal physician, if any, it is determined that the student suffers from a physical, mental, emotional or psychological health condition which (a) poses a significant danger or threat of physical harm to the student or to the person or property of others or (b) causes the student to interfere with the rights of other members of the university community, or with the exercise of any proper activities or functions of the university or its personnel, or (c) causes the student to be unable to meet institutional requirements for admission and continued enrollment, as defined in the student conduct code and other publications of the university.

Except in emergency situations, a student shall, upon request, be accorded an appropriate hearing before a final decision concerning his or her continued enrollment in the university.