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    Armstrong State University
   
 
  Sep 25, 2017
 
 
    
2017-2018 Undergraduate Catalog

Financial Aid Information



General Information

The Office of Financial Aid provides guidance and support for students who need financial assistance to attend Armstrong State University (Armstrong). The primary responsibility for financing college education rests with students and their families. Financial aid is available to supplement family contributions and is provided through a combination of sources including scholarships, grants, loans, and part-time employment. Either the Free Application for Federal Student Aid (FAFSA) or the Renewal FAFSA must be used to help determine eligibility for Pell Grant, student loans and other Federal and State programs. Family income, assets, number of family members, number in college, and other factors determine eligibility. The university will attempt to assist students with the difference between the total expected family contribution and the cost of attending college. Any student admitted to or attending Armstrong is encouraged to apply for financial aid.

Student financial aid is most frequently awarded to eligible students on the basis of need or merit. Merit is determined by the entity who is providing the money to be awarded (for example, the state of Georgia, Armstrong, or private donors). Need based aid is determined by the federal government analysis of the data provided by the student’s family or, if independent, by the student on the completed FAFSA. This analysis is transmitted to the Office of Financial Aid where it is compared with the cost of attendance. The formula applied is: cost of attendance minus expected family contribution equals need (COA - EFC = Need). If the family contribution is less than the cost of attendance, financial need has been established.

In general, students who apply by the priority deadline will have their aid processed by that term’s beginning. Due to the fact that certain funds are limited, the Office of Financial Aid will award its yearly allocation of those funds to as many students as possible who meet the priority deadline and demonstrate the greatest need. Therefore, students are encouraged to apply as early in the year as possible.

The Office of Financial Aid helps students find ways to finance their education. However, federal and state law heavily regulates the financial aid application and awards process, and as a result the process takes time. At least thirty-percent of Armstrong students are selected for a process called verification. Armstrong’s Office of Financial Aid does not know who will be selected at the time students apply for aid. All students should be prepared to supply copies of their federal tax transcripts and W2s from the previous year, a completed verification worksheet, and a completed credit/benefits worksheet to the Office of Financial Aid. Students who are not considered independent by the federal government would also need to submit copies of their parents’ federal tax transcripts and W2s from the previous year. The Office of Financial Aid may also require a number of other documents before aid can be awarded. Please respond quickly and accurately to any and all requests for documentation from the Office of Financial Aid. Requests will be made via the students’ Armstrong email account. This is the Office of Financial Aid’s primary form of communication with students. Students are responsible for obtaining and maintaining their Armstrong email account. Students are encouraged to check their Armstrong email on a regular basis.

Only by meeting the priority deadlines can students expect to have funds available at the beginning of the semester. Students who do not meet the deadlines are required to pay their own fees for the semester. Please keep in mind that although we are here to help you, we are not responsible for delays caused by inaccurate or incomplete applications and files.

Mid Year Transfers. If you have attended another institution during the current academic year (June 30 of the current year to July 31 of next year), you must provide this information to the Office of Financial Aid. Aid received at another institution during this same academic year will be deducted from aid eligibility offered at Armstrong in accordance with federal regulations.

Application Information

An applicant for student financial aid must:

  • be accepted and enrolled at Armstrong;
  • complete and submit a signed FAFSA or Renewal FAFSA to the federal processor. Armstrong title IV code is 001546;
  • students must complete an Armstrong Summer Application, in addition to the FAFSA, to have aid processed for the summer term.

Students are eligible for financial assistance provided they are making satisfactory academic progress and meet the requirements of the student aid program(s) from which assistance is sought. Federal aid cannot be used to pay for audited classes. (Audited courses are courses which are not being taken for credit.) Transient students and exchange students are not eligible for aid from Armstrong, but may seek assistance from their home institution. Students are required to adhere to all regulations and requirements of the program from which they receive assistance, and to notify the Office of Financial Aid of any changes in status that may affect their aid eligibility.

The minimum number of semester hours for which a financial aid recipient may enroll per semester varies with each student aid program. Some require at least 12 hours per semester (full- time status). Many programs require that the student be enrolled at least half-time, taking 6 or more semester hours. (Graduate students are advised to refer to the 2016-2017 Graduate Catalog or consult Registrar for information regarding half-time status).

You must complete a FAFSA or a Renewal FAFSA to apply for grants, loans, and work- study each year.

Students should apply on the web at www.fafsa.ed.gov.

For detailed information about Armstrong’s financial aid, visit our web site at www.finaid.armstrong.edu. For more federal student aid information call 1.800.433.3243 and request “The Student Guide” from the U.S. Department of Education. For information about state-funded aid, you may visit www.gafutures.org.

GSFAPP. Students who are interested in being considered for a Zell Miller scholarship or HOPE scholarship may complete the GSFAPP application. GSFAPP applications are available at www.gafutures.org. Transfer students using GSFAPP to apply must notify the Armstrong’s Office of Financial Aid and add Armstrong to their GSFAPP.

Available Information

In accordance with federal regulations governing Armstrong’s financial aid programs, certain information is available to prospective and current students, parents and specified other parties. This information is available in the offices listed:

Rights under Family Educational Rights and Privacy Act (FERPA)

Registrar’s Office

Types of aid available

Financial Aid Office

Institutional information

 
 

Tuition Rates

Bursar’s Office

 

Refund Policies

Bursar’s Office

 

Return to Title IV Funds Policy

Bursar’s Office

 

Requirements for Withdrawing

Registrar’s Office

 

Accreditation Information

Registrar’s Office

 

Completion/Graduation Rates

Registrar’s Office

 

Campus security reports

Public Safety Office

 

Athletic program participation rates & financial support data

Athletic Department

 

Enrollment Verification

Registrar’s Office

 

Student Loan Deferment Information

Registrar’s Office

 

Veteran’s Educational Assistance Information

Registrar’s Office

Deadlines

The following deadlines are ‘priority’ deadlines. Students meeting these deadlines should have ample notice of their awards prior to the start of the term. All other applicants will be processed in date order.

March 15

Fall semester priority deadline for submitting the completed and signed FAFSA or Renewal FAFSA to the federal processor.

May 1

Fall semester deadline for submitting all supporting documentation requested by the Office of Financial Aid.

August 3

Spring semester priority deadline for submitting the completed and signed FAFSA or Renewal FAFSA to the federal processor.

September 7

Spring semester deadline for submitting all supporting documentation requested by the Office of Financial Aid.

March 5

Summer semester priority deadline for submitting the completed and signed FAFSA or Renewal FAFSA to the federal processor.

April 5

Summer semester deadline for submitting all supporting documentation requested by the Office of Financial Aid.

Students who miss these deadlines must be prepared to pay their own fees. Students must apply for financial aid every year. Awards are made only for the current year.

Disbursement of Financial Aid

Disbursement of financial aid will be made only if the applicant has completed all requirements for receipt of aid, which includes submission of verification documents, if necessary. Students applying for additional loan funds must make a request for these funds before the Office of Financial Aid will process or disburse such funds. Verification of attendance must be attained for classes before aid is disbursed to the student’s account. A student’s enrollment in sessions that begin later in a semester may cause a delay of disbursement of aid due to verification of attendance in such classes. Aid offered is based on full-time enrollment status unless otherwise indicated, and may be adjusted depending on hours enrolled. For options on how you would like to receive your refund, you may contact the Bursar’s Office.

Students who attend off-campus centers are also subject to verification of attendance. Their excess funds will be processed after verification of attendance is completed.

Work study funds are earned on an hourly basis and are only paid for work performed. Funds from this program are paid bi-weekly.

Disbursement of Financial Aid for Transient Students with Consortium Agreements

Armstrong students attending other institutions as transient students may have their aid eligibility based on enrollment at an eligible host institution. Students are required to complete the necessary documentation with the Registrar’s Office and the Office of Financial Aid. The students’ financial aid will be sent to the host institution unless the student receives direct deposit or provides the Office of Financial Aid with proof of payment. Armstrong will still disburse financial aid according to its own schedule. Consortium agreements do not serve as payment to the host institution, nor can Armstrong defer another institution’s fee payment deadline. Students must have all transcripts from the host institutions returned to Armstrong and posted to their records before any future aid can be disbursed.

Grants

Students are not required to repay these awards if eligible.

Federal Pell Grant. Open to eligible undergraduates based on need and enrollment status. Grant awarded is based on full-time enrollment; if a student enrolls in fewer than the number of hours considered full-time, funds will be reduced accordingly. Please visit our website for more information: www.finaid.armstrong.edu.

Teacher Education Assistance for College and Higher Education (TEACH) Grant Program. The College Cost Reduction and Access Act of 2007 created the Teacher Education Assistance for college and Higher Education (TEACH) Grant Program. TEACH provides grants to students who are completing, or plan to complete, coursework needed to begin a career in teaching and agree to teach, for at least four complete academic years, in a high-need field that serves students from low-income families.

Due to the impact of Sequestration, award amounts for any TEACH Grant have been reduced each aid year. TEACH Grants that are first disbursed after October 1, 2015 must be reduced by 6.8 percent from the award amount for which a recipient would otherwise have been eligible. For example, the maximum award of $4,000 is reduced by $272, resulting in a maximum award amount of $3,728. Award amounts for any TEACH Grant that is first disbursed after October 1, 2016 must be reduced by 6.9 percent from the award amount for which a recipient would otherwise have been eligible. For example, the maximum award of $4,000 is reduced by $276, resulting in a maximum award amount of $3,724. To be eligible, students must have the following:

Eligibility Requirements for Undergraduate Students

At Armstrong State University, you must:

  •  Complete a Free Application for Federal Student Aid (FAFSA)
  • Be a US citizen or eligible non-citizen
  • Be admitted to the College of Education with junior or senior status in a program of study designated as TEACH Grant-eligible. Eligible programs are:
    • Secondary/Middle Grades Mathematics
    • Secondary/Middle Grades Science
      *All other programs are not eligible. (Post-baccalaureate Teacher Certification seekers are ineligible for this program.)
  • Have at least a 3.25 Cumulative GPA and maintain a cumulative 3.25 GPA each semester you receive the TEACH Grant.
  • Have met and will maintain Armstrong State University’s College of Education Teacher Education Program requirements with junior or senior status.
  • Sign the TEACH Agreement to Serve and Promise to Pay and Complete the TEACH Grant counseling program (http://www.teach-ats.ed.gov).

Teaching Obligation

In exchange for receiving the TEACH Grant, you must agree to serve as a highly-qualified, full-time teacher in a high-need subject area for at least four years at a school serving low- income students. You must complete the four years of teaching within eight years of finishing the program for which you received the TEACH Grant. You incur a four-year teaching obligation for each educational program for which you received TEACH Grant funds. You may work off multiple four-year obligations simultaneously under certain circumstances.

Application Procedures

Please keep the application and all pages (1-5) together as one document. Send original pages of your application and forms to the College of Education, 11935 Abercorn Street, Savannah, GA 31419 or deliver the forms to the College of Education on the 2nd Floor of University Hall, Room 242C.

Incomplete applications and forms cannot be processed and will be returned to the address listed on the application.

A student must file the application on or before the last day of the academic term in order to receive funds for that academic term. The last day of the academic term is the last day of exams.

Important Reminder

Failure to complete the teaching obligation, respond to requests for information, or properly document your teaching service will cause the TEACH Grant to be permanently converted to a loan with interest. Once a grant is converted to a loan it cannot be converted back to a grant!

For more information about receiving the TEACH Grant, contact the Armstrong State University Financial Aid Office at 912.344.3266.

Please note: Legislative changes may affect the availability of some grant programs. Check with the Office of Financial Aid for more information.

Employment

Federal College Work Study Program. This federally sponsored program is awarded based on need and availability. Students are awarded a specific dollar amount, and may earn up to this maximum each semester. Funds are earned on an hourly basis and are only paid for work performed. The supervisor to whom the student is assigned will outline the required duties. For more information, contact the Office of Financial Aid.

Students in this program may not exceed nineteen hours of work per week.

Institutional Work Study Program. Students are selected for this program by the heads of the various departments and approved by Armstrong’s Office of Human Resources. Students must be qualified for the available positions. For more information contact Human Resources.

Students in this program may not exceed nineteen hours of work per week.

Scholarships

Many scholarships awarded on the basis of merit or need (or both) are available. Qualified full-time freshmen applicants are automatically reviewed for academic scholarship. A separate application is not required. For scholarship consideration, incoming fall term freshmen must have a minimum unweighted GPA of 3.0 and a 1000 SAT score (Math and Critical Reading combined) or a 21 ACT composite score. For scholarship consideration, students must complete the admissions application and submit all required materials by December 15, 2015. A scholarship committee makes award decisions during the spring of every year for the upcoming academic year. Academic scholarship application is available online in the student’s PORT account. The application deadline for returning, transfer, and graduate students is May 15.

Scholarships are also awarded by various departments on campus including art, music, and theatre; athletics; biology; chemistry and physics; computer science; history; mathematical sciences; and radiologic sciences. Students may contact these departments for application procedures.

In addition, notices of scholarships requiring special applications or having different deadlines are posted on the financial aid web site finaid.armstong.edu under the heading “Other Scholarship Opportunities” as they become available throughout the year. Students should check this web site periodically for any new scholarship offerings.

HOPE – Helping Outstanding Pupils Educationally

The state of Georgia rewards exemplary academic performance with tuition scholarships at state universities and colleges.

General Qualifications for Entering Freshman. As entering freshmen, students must possess the following:

  • legal residency of Georgia;
  • 1993 or later graduation from an eligible Georgia high school;
  • grade point average of at least a 3.0, as defined by the HOPE program.

HOPE Scholarship will be applied towards tuition charges using the Georgia Student Finance Commission’s determined factor rate. See www.gafutures.org for triggers that could affect the award HOPE provides. The HOPE Scholarship will not cover any student fees, book allowances, nor will HOPE pay for any institutional charges such as lab fees.

HOPE funds may be applied only to tuition. Students may renew their scholarships for the sophomore, junior, and senior years. To do so, students must:

  • maintain a 3.0 cumulative grade point average for all course work attempted (not just course work completed);
  • reapply for the scholarship by completing the FAFSA or, if applicable, the GSFAPP alternate application by the appropriate deadline;
  • make satisfactory academic progress.

Non-traditional Students. If a student graduated from high school before the HOPE program began in 1993, or is not academically eligible for the HOPE scholarship upon high school graduation, he or she may be eligible for the HOPE scholarship after attempting 30, 60, or 90 semester hours of study, provided he or she has a 3.0 cumulative grade point average and is a legal resident of Georgia.

Maintaining HOPE. HOPE eligibility is reviewed at the end of every spring semester (unless you are a part time freshman) and at the end of the semester in which 30, 60, or 90 semester hours have been attempted. “Attempted hours” refers to all hours attempted in a degree program at a postsecondary institution after high school graduation, including classes which you may have dropped or failed as well as learning support classes.

A student may receive the HOPE scholarship until the first of these events:

  • the student has earned a baccalaureate degree;
  • the student has attempted a total of 127 semester hours at any postsecondary institution;
  • the student has seven years from their graduation date from high school to be a first time HOPE recipient (active military service during the seven years shall not count against the seven year period);
  • the student that has received the HOPE Scholarship prior to July 1, 2011 may continue to receive the HOPE Scholarship until June 30, 2015, as long as such student continues to meet all other eligibility requirements.

HOPE eligibility is limited by students’ ATTEMPTED and/or PAID hours. For more information on this limitation, please visit www.gacollege411.org. The deadline for HOPE application is ten business days prior to the last published date of the term for which the student is seeking payment.

Regaining HOPE. HOPE is a reward for scholastic achievement and an incentive to continue working hard in school. If, after reaching a checkpoint in a state college or university, students fall below a 3.0 cumulative grade point average, they may continue their following year at their own expense. A student who has lost the HOPE Scholarship may regain it at 30, 60 or 90 attempted hours if they have a 3.0 cumulative grade point average. HOPE may not be regained at the spring semester checkpoint, unless that coincides with a 30, 60 or 90 hour checkpoint. Students may only regain the HOPE Scholarship one time.

Zell Miller Scholarship

General Qualifications for Entering Freshman. As entering freshmen, students must meet all HOPE Scholarship requirements and possess the following:

  • legal residency of Georgia;
  • 2007 or later graduation from an eligible Georgia high school;
  • grade point average of at least a 3.7, as defined by the HOPE program;
  • a 1,200 combined critical reading score and math score on a single administration of the SAT or an ACT composite scale score of at least 26; or
  • graduate as a valedictorian or salutatorian.

Zell Miller Scholarship will be applied towards tuition charges using the Georgia Student Finance Commission’s determined factor rate. See www.gacollege411.org for triggers that could affect the award provided. The Zell Miller Scholarship will not cover any student fees, book allowances, nor pay for any institutional charges such as lab fees.

Zell Miller funds may be applied only to tuition. Students may renew their scholarships for the sophomore, junior, and senior years. To do so, students must:

  • maintain a 3.3 cumulative grade point average for all course work attempted (not just course work completed);
  • reapply for the scholarship by completing the FAFSA or, if applicable, the GSFAPP alternate application by the appropriate deadline;
  • make satisfactory academic progress.

Current Students. A student that entered an eligible postsecondary institution as a freshman between July 1, 2007 and June 30, 2011 and meets all of the requirements may become a Zell Miller Scholar as a sophomore, junior or senior.

Maintaining Zell Miller Scholarship. Zell Miller Scholarship eligibility is reviewed at the end of every spring semester (unless you are a part time freshman) and at the end of the semester in which 30, 60, or 90 semester hours have been attempted. “Attempted hours” refers to all hours attempted in a degree program at a postsecondary institution after high school graduation, including classes which you may have dropped or failed as well as learning support classes. Zell Miller Scholarship eligibility is limited by students’ ATTEMPTED and/or PAID hours. For more information on this limitation, please visit www.gacollege411.org. The deadline for Zell Miller Scholarship application is ten business days prior to the last published date of the term for which the student is seeking payment.

Regaining Zell Miller Scholarship. The Zell Miller Scholarship is a reward for scholastic achievement and an incentive to continue working hard in school. If, after reaching a checkpoint in a state college or university, students fall below a 3.3 cumulative grade point average, but maintain at least a 3.0 grade point average then they may continue as a HOPE Scholar and must meet all HOPE Scholarship requirements. If they fall below a 3.0 then they may continue their following year at their own expense. A Zell Miller Scholar who has lost the Zell Miller Scholarship may regain it at 30, 60 or 90 attempted hours if they have a 3.3 cumulative grade point average. Zell Miller may not be regained at the spring semester checkpoint, unless that coincides with a 30, 60 or 90 hour checkpoint. A student that loses eligibility as a Zell Miller Scholar may regain eligibility only one time if the student re-qualifies at one of the checkpoints.

Please note: The HOPE Scholarship and Zell Miller Scholarship programs are regulated by State law and are subject to change. For information you may visit www.gafutures.org.

Loans

Armstrong participates in the Federal Direct Lending Program as of July 1, 2010. Loan funding comes directly from the Federal Department of Education to students through the Federal Direct Stafford Loan Program and to parents through the Federal Direct PLUS (Parent Loan for Undergraduate Students) Program. Additional information is available at www.studentloans.gov or on our website at www.finaid.armstrong.edu.

Please note: Legislative changes may affect the interest rate and/or other loan terms. Check with the Office of Financial Aid for more information.

Federal Stafford Loans. Stafford loans are available in two forms:

  • Subsidized: Need-based. The federal government pays interest as long as students maintain at least half-time enrollment.
  • Unsubsidized: Not need-based. Students are responsible for all interest.

The government limits the amount of money you can borrow under the Federal Stafford loan program.

Stafford Loan Amounts after July 1, 2008 (undergraduate)

 

Initial-
Subsidized
and/or
Unsubsidized


Additional
Unsubsidized
Only



Total Annual
Limit



Aggregate
Loan Limit

0-29 earned hours

       

Dependent Student

$3,500

$2,000

$5,500

$31,000
(up to $23,000 sub)

Independent Student

$3,500

$6,000

$9,500

$57,500
(up to $23,000 sub)

30-59 earned hours

       

Dependent Student

$4,500

$2,000

$6,500

$31,000
(up to $23,000 sub)

Independent Student

$4,500

$6,000

$10,500

$57,500
(up to $23,000 sub)

60+ earned hours

       

Dependent Student

$5,500

$2,000

$7,500

$31,000
(up to $23,000 sub)

Independent Student

$5,500

$7,000

$12,500

$57,500
(up to $23,000 sub)

Post-Baccalaureate

       

Independent Student

$5,500

$7,000

$12,500

$57,500
((up to $23,000 sub)

Stafford Loan Amounts after July 1, 2008 (graduate)

 


Initial
Unsubsidized


Unsubsidized
Only


Total Annual
Limit

Additional
Aggregate
Loan Limit

Graduate

       

Provisional/Limited

$5,500

$7,000

$12,500

$57,500
(up to $23,000 sub)

Regular

$8,500

$12,000

$20,500

$138,500
(up to $65,000 sub)

Interest rates are fixed based on current Federal Stafford Loan rates determined by the Federal Department of Education. The Federal Department of Education is required by law to notify students of changes in the interest rate. Origination and processing fees are deducted from the loan amount borrowed.

The cumulative borrowing limit for both undergraduate and graduate students is $138,500.00. Armstrong does not automatically offer additional unsubsidized loans in your award. All loans must be certified before the end date of the term the student wishes to borrow.

Note: Students who have earned 60 or more credit hours must have declared majors and be accepted into a baccalaureate degree program.

Note: Graduate students not regularly admitted into a graduate program or not enrolled for graduate level course work do not qualify for graduate level funding. Students admitted on a limited/provisional basis only qualify for aid for one calendar year.

Students enrolling in Teacher Certification programs must have their program of study verified before funds disburse each term. Some Armstrong certificate programs are not eligible for assistance at all.

Hour Requirements: Undergraduate students must be enrolled in at least 6 hours to be considered half-time. Graduate students are advised to refer to the 2015-2016 Graduate Catalog or consult Registrar for information regarding half-time status.

First Time Borrowers. Students MUST complete entrance counseling and a Master Promissory Note (MPN). Please refer to the Financial Aid website for more information.

Federal Parent PLUS Loans. PLUS loans are available to parents of dependent, undergraduate students for amounts not to exceed the students’ costs of attendance less financial aid. Information is available on the financial aid website.

PLUS Loans for Graduate or Professional Students. Graduate or professional students are now eligible to borrow under the PLUS Loan Program up to their cost of attendance minus other estimated financial assistance.

The deadline to request loan funds is ten business days prior to the last published date of term for which the student is seeking payment.

Veterans Benefits

Veterans Affairs educational benefits may be used for study at Armstrong. Contact the Veterans Affairs representative in the Registrar’s office for specific instructions on application procedures.

Standards of Academic Progress

It is each individual student’s responsibility to read and adhere to the Standards of Academic Progress Policy. The policy is in place because the Higher Education Act of 1965 was amended with Program Integrity regulations passed on October 29, 2010 that mandates institutions of higher education to establish a standard of satisfactory academic progress for a student who receives any financial aid. A student’s entire academic history at all schools attended including transferrable hours is reviewed at the end of the first semester and each semester thereafter whether or not Title IV funded aid was received to ensure compliance with the policy.

What this means to you is that in order to remain eligible to receive financial aid you must meet the standards specified for acceptable academic performance and satisfactory progress toward the completion of your program of study. The progress standards are established within the framework of federal regulations and specifically for the purpose of determining the eligibility of students to receive financial aid under Title IV and State aid programs. These programs include, but are not limited to, Federal PELL Grant, Federal Supplemental Education Opportunity Grant (SEOG), Federal Work-Study, Georgia’s HOPE and Zell Miller Scholarship and Federal Direct Loan Programs.

The University will complete a review of compliance with this policy for all students at the end of the first semester and each semester thereafter.

SAP Status

A student’s SAP status will be evaluated at the completion of each semester of enrollment. At each evaluation period, one of the following SAP statuses will be assigned:

Satisfactory—Student is meeting the requirements. Student is eligible to continue receiving financial aid.

Warning—Student is not meeting either the Academic Performance or Progress Toward Degree Completion requirements (or both). Student is eligible to continue receiving financial aid for one semester only. Students are notified by email when they are placed in a WARNING status and no appeal is necessary to receive aid for this status. Students on financial aid WARNING will have their progress checked at the end of each semester to determine compliance. Students must meet the SAP requirements at the end of the term of enrollment or lose financial aid eligibility. Students may not have two consecutive Warning terms. If student has met the Credit Hour Limit then they are not eligible for a WARNING status.

Suspension—Student is not meeting either the Academic Performance or Progress Toward Degree Completion requirements (or both) after a WARNING semester. Student is not eligible to continue receiving financial aid until the student is meeting the required minimum standards. If student has met the Credit Hour Limit for their degree program then the student is not eligible to continue receiving financial aid. Students on suspension may submit an appeal based on mitigating circumstances.

Probation—Student has submitted a SAP appeal and the Armstrong SAP Committee has approved the appeal. Student is eligible to continue receiving financial aid for one semester only. Students on financial aid PROBATION will have their progress checked at the end of each semester to determine compliance.

In some cases, a student must complete the requirements of an Academic Plan developed with their Academic Advisor, which will be monitored by the Office of Financial Aid. Student is eligible to continue receiving financial aid based on the performance and terms of the Academic Plan. The student’s continued eligibility beyond the PROBATION semester will be determined at the conclusion of each semester. Failure to meet any part of the Academic Plan will result in the appeal being rescinded and the immediate loss of financial aid eligibility.

Standards of Academic Progress Requirements:

  1. Academic Performance:
    Undergraduate students who have attempted
    • 0-20 semester hours must have a 1.5 cumulative grade point average (GPA),
    • 21-40 semester hours must have a 1.7 cumulative grade point average (GPA),
    • 41-59 semester hours must have a 1.9 cumulative grade point average (GPA),
    • 60 or more semester hours must have a 2.0 cumulative grade point average (GPA).

      The cumulative GPA is derived from all hours accepted by and earned at Armstrong, including transfer work from other institutions whether or not the hours apply toward your degree.
  2. Progress Toward Degree Completion:
    All students must make significant progress toward completion of degree requirement in order to receive aid. A mandated minimum completion rate of 67% is the standard for acceptable progress toward degree completion. When computing this percentage the numbers are not rounded up or down. The formula for this calculation is as follows:

    Cumulative number of hours successfully earned / cumulative hours attempted = % competed

    Grades of W, WF, WH, V (audit), F, U, I and NR are not considered successful course completion. In addition, all attempts of repeated courses and non-credit coursework are included in the cumulative attempted number.
  3. Credit Hour Limit:
    A maximum number of attempted hours in which to complete a degree is established. Students who exceed this limit will lose their eligibility to receive financial aid. That maximum number of attempted hours is based on 150% of the average degree program requirements.
    • Associate programs must be completed by the 90th attempted semester hour
    • Undergraduate programs must be completed by the 186th attempted semester hour
    • Post-Baccalaureate programs must be completed by the 90th attempted semester hour 

      Learning support classes will be counted as attempted hours for these purposes.

      Exceptions for second degree seekers will be considered upon receipt of a written Standards of Academic Progress Appeal Form.

Appeal for Reinstatement of Aid

If your academic progress was reviewed at the end of the semester and you lost your eligibility for financial aid, you can regain financial aid in two possible ways;

  1. By continuing to work toward a degree without financial aid, successfully accomplishing all the Standard of Academic Progress requirements and providing written notice of that by filing an appeals form with the Office of Financial Aid
  2. By filing an appeal of the loss of eligibility for financial aid that identifies mitigating circumstances.

Mitigating circumstances are defined as unanticipated and unavoidable events or situations beyond a student’s control that prevented him or her from successfully completing courses or meeting the terms of a prior appeal. Examples of mitigating circumstances could include (but are not limited to) serious accident or illness of the student, serious illness or death of immediate family member (parents, grandparents, siblings, spouse, children), unexpected financial obligations, etc. Examples of unacceptable mitigating circumstances include (but are not limited to) withdrawal to avoid a failing grade, too many courses attempted, limited number of tests/assignments, disagreement with instructor, voluntary change in work hours, and incarceration.

If you choose to file an appeal you must do so through the formal Appeal Form. In your appeal you need to clearly explain:

  1. Why you failed to meet the progress requirements
  2. What corrective measures you have undertaken to improve your future performance.
  3. Provide written and signed documentation of any mitigating circumstances that impacted your performance.
  4. Students who are not meeting requirements, due to being over max time frame must submit a letter from their advisor which includes:
    1. Number of attempted hours that go toward current degree
    2. Hours remaining in degree program
    3. Expected term of graduation

A Standards of Academic Progress Committee will review your appeal and supporting documentation and either approve or deny your appeal. Approvals result in the following conditions.

  1. Approved for one semester
  2. Academic Plan
  3. Reinstatement

Approved for one semester. Financial aid granted for one semester if you are deemed able to achieve the progress standard in one semester.

Academic Plan. On a case by case basis, the Committee may offer an academic plan to students exhibiting documentable, mitigating circumstance. If it is mathematically possible for a student to regain SAP, then the student will be given and Academic Plan. Students will be reviewed for compliance at the end of each semester. If the student fails to adhere to the Academic Plan, then the student will be denied financial aid until such time as the student is back in compliance with the SAP standards.

Reinstatement. Student has regained compliance with SAP.

Denial. Automatic denials are given to students for whom it is mathematically impossible for them to gain compliance with SAP.

Approval of all appeals is determined on a case-by-case basis and is not guaranteed. You will be notified in writing of the Committee’s decision through a document called the Standards of Academic Progress Agreement which you must sign and return to the Office of Financial Aid.

You will remain ineligible for financial aid until fully compliant with the Standards of Academic Progress Policy.

Forms for a Standards of Academic Progress Appeal are available at the Office of Financial Aid website at www.finaid.armstrong.edu under Financial Aid Forms.

Terms and Conditions of Award

It is especially important that you understand the conditions of your awards and your responsibility as a financial aid recipient. Our policies are explained fully in the Armstrong Catalog. You are required to take course work that applies toward your declared degree objective at Armstrong. All aid will be calculated based on your degree program. Be sure you read and understand the conditions of your award.

If you have any questions, please feel free to contact our office at 912-344-3266.